No two hiring teams operate the same way. While some recruiters focus heavily on background checks and pre-employment assessments, others prioritize onboarding, vendor management, or internal referrals.
That’s why Zoho Recruit gives you more than just an applicant tracking system (ATS)—it gives you the freedom to create your own modules. With Custom Modules, Zoho Recruit adapts to your recruitment workflow—not the other way around.
Let’s explore how you can use Custom Modules in Zoho Recruit to design a hiring system as unique as your organization.
🧱 What Are Custom Modules in Zoho Recruit?
Custom Modules allow you to create entirely new data structures within Zoho Recruit to track any information that doesn't fit into the standard modules (like Candidates, Clients, Job Openings, Interviews, etc.).
With custom modules, you can:
Track pre-hire assessments
Manage internal referral programs
Store equipment or asset records
Handle job requisitions
Maintain vendor or partner databases
You're not limited to recruitment data—you can create and manage anything your team needs.
🧰 Real-World Use Cases for Custom Modules
| Module Purpose | Example |
|---|---|
| Referrals | Capture employee referral details linked to candidates |
| Assessments | Track technical test scores, links, or results |
| Background Checks | Log verification agencies, reports, and statuses |
| Requisitions | Manage internal requests for new job openings |
| Training | Record onboarding courses assigned to new hires |
| Offer Approvals | Route offer decisions through custom workflows |
Go to
Setup > Developer Space > ModulesClick Create New Module
Enter the Module Name (e.g., "Assessments")
Design your fields and layout:
Text, picklist, date, checkbox, number, formula, etc.
Set up permissions to control who can view/edit the module
Link the module to existing modules (e.g., relate "Assessments" to Candidates)
Save and Publish
🎯 Pro Tip: Use Lookup Fields to create relationships between custom modules and core modules like Candidates or Job Openings.
🧩 Add Custom Modules to Workflows & Blueprints
Custom Modules aren't just standalone data containers—they’re fully integrated with Zoho Recruit’s automation features, so you can:
Set workflow rules (e.g., “Send reminder if assessment not completed in 3 days”)
Trigger emails or tasks
Design Blueprints to manage approval or review processes
Create reports and dashboards
📊 Track and Report on Custom Data
Once your module is populated, use Zoho Recruit’s reporting tools to analyze the data:
Create bar, pie, or funnel charts
Add custom module data to your dashboards
Drill down into trends like referral success rates or background check delays
📌 Example: Track how many referred candidates make it to the final interview stage—then display it on your hiring KPI dashboard.
🧠 Why Custom Modules Matter
Recruiting isn't one-size-fits-all. Custom Modules let you:
Adapt Zoho Recruit to your exact needs
Eliminate spreadsheets and external trackers
Centralize all hiring data in one place
Improve data consistency and accessibility across the team
They’re especially powerful for:
Agencies managing multiple clients
Enterprises with complex pre- and post-hire processes
Teams that need to track non-standard candidate data
✅ Final Thoughts
Zoho Recruit’s strength lies in its flexibility. While many ATS platforms box you in, Zoho Recruit gives you the tools to build your own system—no coding required.
With Custom Modules, you take control of how your team collects, views, and uses hiring data.
