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Profuse HR Consultancy – Google Workspace to Zoho Workplace Migration

1. Background

Profuse HR Consultancy, a mid-sized enterprise, relied on Google Workspace for email, collaboration, and storage. Over time, increased subscription costs, fragmented data across multiple drives, and operational inefficiencies created barriers to productivity. The organization sought consolidation within the Zoho ecosystem to improve collaboration, reduce costs, and simplify administration.

2. Objective

The primary goal was to migrate all communication and file-management systems from Gmail and Google Drive to Zoho Mail and Zoho WorkDrive without disrupt­ing business operations. The project aimed to deliver a seamless transition with zero data loss and minimal downtime.

3. Key Challenges

Before migration, the organization faced several bottlenecks:

  • Rising Google Workspace costs.
    • Scattered, unorganized data across multiple drives.
    • Limited integration with internal tools and workflows.
    • Complex alias and forwarding setups across departments.
    • Operational inefficiencies due to multi-platform dependency.

4. Solution & Implementation

FusionHawk executed a structured end-to-end migration using Zoho’s native tools:

1. Email, Calendar & Contacts Migration

        • Gmail → Zoho Mail via Zoho Mail Migration Tool.
        • Calendar and contact data fully transferred.

2. Drive & Shared Folder Migration

        • Google Drive → Zoho WorkDrive using TrueSync Import and CLI tools.
        • Folder structures, permissions, and shared-drive hierarchies replicated exactly.

3. DNS & Security Setup

        • MX, SPF, DKIM, DMARC configured for secure email delivery.
        • 2FA and security policies aligned with Zoho best practices.

5. Validation & Training

    • Data integrity verified post-migration.
    • Users and admins trained on Zoho Mail and WorkDrive collaboration.

 

Timeline

    • Start Date: 13/10/2025
    • End Date: 20/10/2025
    • Total Duration: ~1 week
      A rapid yet controlled transition ensured business continuity throughout.
    • A rapid yet controlled transition ensured business continuity throughout.

Results

FusionHawk delivered a successful, disruption-free migration with:

    • 100% transfer of all emails, contacts, calendars, and >500GB Drive data.
    • 200 mailboxes migrated with zero data loss or corruption.
    • All DNS and security configurations validated post-switch.
    • Unified collaboration through Zoho Workplace (Mail, WorkDrive, Cliq).

 

6.Business Impact

Profuse HR Consultancy realized significant, measurable benefits:

    • 40–50% reduction in annual subscription costs.
    • Centralized communication and data under a single platform.
    • Improved team collaboration and workflow automation.
    • Enhanced data ownership, compliance, and admin visibility.
    • Reduced dependency on multiple third-party tools.

 

Zoho Team Involvement

Zoho supported with:

    • Migration tool validation and API support.
    • Bulk file transfer assistance via WorkDrive APIs.
    • Post-migration performance checks and ticket support.

 

7.Customer Testimonial

“Approached FusionHawk for a small work. Quite transparent in execution, fast, reliable and responsive.”

 

8.Partner information

Partner Name:    FusiomHawk Private Limited

Zoho Partner Tier  Logo: Partner type

 

Email:  info@fusionhawk.io

CTA:   www.fusionhawk.io